Refunds of all fees and charges must be in accordance with the following provisions except where previously stated. For refund policies, please refer to Vol State Policy IV:07:09 Refunds/Fee Adjustments. Refunding policy is established by the Tennessee Board of Regents.
Refunds for overpayments and dropped classes will now be issued to the credit/debit card if used previously to make payments for the current term. If multiple credit/debit cards were used, the refund may be split between those cards. If no previous credit/debit card payments were made, or if the amount of the refund exceeds the amount of payments made by a credit/debit card, the refund will be processed as Direct Deposit (if previously set up), or by check.
All Financial Aid refunds will be issued as Direct Deposit or by Check. See instructions for setting up Direct Deposit.
Fee Payment Deadlines
For Students ONLY Taking Wintermester Classes
Fees are due December 20, 2024
Please note: Deferred payment plans are not available for students enrolled in ONLY Wintermester courses. If you attempt to enroll in a deferred payment plan, you will be removed from the plan and the payment will be applied to your outstanding charges. Fees for Wintermester classes must be paid in full prior to the start of the course.
For Traditional Spring 2025 Enrolloment
| IF YOU REGISTER/ADD CLASSES | FEES ARE DUE BY |
|---|---|
| On or before January 14, 2025 | January 14, 2025 |
| After January 14, 2025 | At time of Registration |
***REMEMBER: If fees are not paid by the due date, you will be dropped from your classes and you will have to re-register.
****The online payment system is working.
*****The deferred payment plan is not available for the Summer term. For additional information, visit Deferred Payments.
Refund Dates and Calculation
NOTE: The dates listed below for each part of the term represent the LAST date to drop a class and receive the percentage refund specified in that column.
Refund Dates for Spring 2025
| Classes Begin | 100% | 75% | 25% | |
|---|---|---|---|---|
| Full Term | 21-Jan-25 | 20-Jan-25 | 03-Feb-25 | 16-Feb-25 |
| 1st 10-Weeks | 21-Jan-25 | 20-Jan-25 | 28-Jan-25 | 06-Feb-25 |
| 2nd 10-Weeks | 25-Feb-25 | 24-Feb-25 | 04-Mar-25 | 13-Mar-25 |
| 1st 7-Weeks | 21-Jan-25 | 20-Jan-25 | 26-Jan-25 | 01-Feb-25 |
| 2nd 7-Weeks | 17-Mar-25 | 16-Mar-25 | 22-Mar-25 | 28-Mar-25 |
| 1st 5-Weeks | 21-Jan-25 | 20-Jan-25 | 24-Jan-25 | 28-Jan-25 |
| 2nd 5-Weeks | 25-Feb-25 | 24-Feb-25 | 28-Feb-25 | 04-Mar-25 |
| 3rd 5-Weeks | 01-Apr-25 | 31-Mar-25 | 04-Apr-25 | 08-Apr-25 |
| TN eCampus Full Term | 21-Jan-25 | 20-Jan-25 | 03-Feb-25 | 16-Feb-25 |
| TN eCampus 10-Wks | 24-Feb-25 | 23-Feb-25 | 05-Mar-25 | 14-Mar-25 |
| TN eCampus 1st 7-Wks | 21-Jan-25 | 20-Jan-25 | 26-Jan-25 | 01-Feb-25 |
| TN eCampus 2nd 7-Wks | 17-Mar-25 | 16-Mar-25 | 23-Mar-25 | 29-Mar-25 |
| Wintermester (WN) | 20-Dec-24 | 19-Dec-24 | 21-Dec-24 | 24-Dec-24 |
Notice: Volunteer State is not responsible for any errors or omissions of information on this page. Note that some refund/drop/withdrawal last dates may fall on weekends and holidays, and registration changes may only be completed on those days by web. If you need assistance, the last date is the last college working day before the deadline.
The refund percentage will not be applied to the amount of payment, but as a percentage of the adjustment of total fees. A refund would only be issued if the adjusted fee amount is less than the amount paid by the student.
Maintenance Fee Refunds
Refunds are 100% for courses canceled by the institution.
There is no refund or additional fee assessment for adding and dropping (swapping) equal numbers of credit hours for the sessions (same parts-of-term) within a term except for TN eCampus (formerly RODP) courses. TN eCampus courses cannot be swapped for VSCC courses, or vice versa without additional fee assessment.
A full refund (100%) is provided on behalf of a student whose death occurs during the term. Any indebtedness should be offset against the refund.
A 100% refund will be provided to students who are compelled by the institution to withdraw when it is determined that through institutional error they were academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.
The refund percentage is applied to the difference between the per-hour rate for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.
Federal Title IV recipients will be granted a refund through 60% of the term when they withdraw from the institution. These refunds will be based on the applicable federal guidelines.
Other exceptions may be requested through the Office of the Vice-President for Student Services.
Out-of-State Tuition Refunds
The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75% refund is made for the same period and a 25% refund is made for the same time period. When 100% of maintenance fees are refunded, then 100% of out-of-state tuition also is refunded. Calculation procedures are the same as those specified for maintenance fees.
Financial Aid Refunds
Vol State Offers the following options for financial aid refunds:
- Direct Deposit – Have the refund deposited directly into your checking or savings account. Vol State will send the refund file to the bank the same day that it is processed by the Business Office, but it could take up to 2-3 business days to reflect in your account. For information on how to set this up, view the Direct Deposit web page.
- Check – Students who do not enter direct deposit information will receive a paper check 5-7 days after the refund is processed by the Business Office.
