Transfer Credits

Welcome to the Records and Registration Office transfer student webpage. Our goal is to provide important information that will guide you through the transfer process. Do not hesitate to contact us and let us know how we can ensure that you have a smooth transition to our campus.

Getting Started

Once you have completed the Application for Admission and have been admitted to Vol State, you may earn transfer credit.

Students transferring from other colleges should request official transcripts be mailed to the Office of Admissions from each college attended.

Transcripts must be official and must be mailed directly from the school to Vol State. Vol State does not evaluate transcripts faxed or student copies. Transcripts should be mailed to:

Admissions Office
Volunteer State Community College
1480 Nashville Pike
Gallatin, TN 37066

Once your transcripts are posted as "received" in the Admissions Office, your transcripts will be forwarded to the Records & Registration Office to be evaluated by a Transcript Analyst.

How Will My Credits Transfer?

Students looking for how their classes will transfer from school to school should take a look at the transfer equivalency guides for information on regional and national schools. All collegiate level coursework for each transfer student will be evaluated according to the following criteria:

Credits from institutions on the quarter hour system will be converted to semester hours dividing the quarter hour by 1.5.

Courses that were taken at another institution and have a 3000 or 4000 course number are generally transferred as Elective Credit. However, you do have the opportunity to appeal if you feel it meets the above criteria by filling out the Transfer Appeal Form.

Generally technical or vocational credits do not transfer as individual courses; however certain diplomas and certificates may be applied towards specific specially designed degrees.

Maximum External Credit Allowed From Various Sources

Not more than a total of 36 semester hours of credit can be granted by Vol State through any combination of external sources: credit granted for service in the Armed Forces (including physical education credit and credit for courses offered through the United States Armed Forces Institute or other service schools), advanced placement credit (the Advanced Placement Program and College-Level Examination Program of the College Entrance Examination Board, credit by examination, or previous training or work experience qualifying for degree credit).

Should a student be granted the maximum total of 36 semester hours of credit through external sources, he/she must still complete all specific degree requirements as given in an outlined Program of Study in order to receive an associate degree at Vol State. Students must meet the 24 semester hour residence requirement and a minimum of 20 of the final 26 hours must be completed at Volunteer State.

Transfer and Alternate Sources of Credit

Credits are provided by not only classroom activities but also through other places in life. The following alternative sources of credit are outlined in the Policy.

A student interested in enrolling in non-credit instructional activities is not required to apply for formal admission to the College. Adult students, 18 years of age and older, must complete a CEU Non-Credit application. A student 17 years of age or younger, or his parent or guardian, must complete a Pre-College CEU Non-Credit application. The parent or guardian must sign a waiver of liability.

Veterans who have completed one year or more of full-time, extended active military service will be excused from taking the required physical education activity courses except PHED 107 (Lifetime Fitness). Veterans will receive four semester hours (less credit already earned) of physical education credit upon presentation of a copy of their discharge form (DD214) to the Office of Records and Registration. Reservists who have served six months active duty under the provision of the Reserve Forces Act of 1955 are not considered veterans; they may, however, be excused from taking the required physical education activity courses upon the presentation of a copy of their discharge form (DD214) to the College Registrar.

The College Registrar should be consulted to determine whether additional credit can be given for courses offered through the United States Armed Forces Institute or other service schools. An evaluation of service credit is not made until a student has applied and been granted admission to the College.

Volunteer State participates in the Advanced Placement Program of the College Entrance Examination Board (CEEB). A maximum of twelve semester hours may be given to qualified students on the basis of the Advanced Placement Program. To be eligible for credit, an entering freshman must place in group three, four, or five of the CEEB Advanced Placement Tests. Each applicant, under this plan, is required to take the Advanced Placement Test of the CEEB during his senior year in the secondary school. The tests are scored by the CEEB and sent to the College. Credit at Volunteer State Community College for the Advanced Placement test will be given as follows:
AP Exam AP Score VSCC Course for which credit will be granted Semester Hours
Biology 4 BIOL 1010 or BIOL 1030   4
Biology 5 BIOL 1010 & BIOL 1020   8
Chemistry 4 CHEM 1110   4
Chemistry 5 CHEM 1110 & CHEM 1120   8
English 3 ENGL 1010   3
English 4 or 5 ENGL 1010 & ENGL 1020   6
History (AM) 3, 4,or 5 HIST 2010 & HIST 2020   6
History (Euro) 3, 4,or 5 HIST 1110 & HIST 1120   6
Math/Cal AB 3 MATH 1830   3
Math/Cal AB 4 or 5 MATH 1830   3
    or MATH 1910   4
Math/Cal BC 3 or 4 MATH 1830   3
    or MATH 1910   4
Math/Cal BC 5 MATH 1910 & MATH 1920   8
Physics B 4 PHYS 2010   4
Physics B 5 PHYS 2010 & PHYS 2020   8
Physics C Pt. I 5 PHYS 2110   4
Physics C Pt. II 5 PHYS 2120   4
Spanish 3 SPAN 1010, SPAN 1020   6
Spanish 4 SPAN 1010, SPAN 1020, SPAN 2010   9
Spanish 5 SPAN 1010, SPAN 1020, SPAN 2010, SPAN 2020 12
Statistics 3, 4,or 5 MATH 1530   3

Advanced Placement credit may be granted by Vol State for satisfactory achievement on the General Examination of the College-Level Examination Program (CLEP) of the CEEB. Such credit will be granted as recommended by the American Council on Education, through its Commission on Accreditation of Service Experiences. The total amount of credit granted for all five tests of the General Examination may not exceed 30 semester hours of credits. Also, advanced placement credit may be granted by Vol State for satisfactory achievement on the Subject Examinations of CLEP.

Students having earned the Certified Professional Secretary's certification are eligible to receive eighteen (18) semester hours of credit at Volunteer State Community college as follows:

Course Course Description Credit
BUS 110 Introduction to Business   3
BUS 251 Business Law   3
ECO 211 Principles of Economics I   3
OMT 101 Beginning Keyboard   3
OMT 253 Office Procedures   3
Business Elective To be approved by the Business Division Dean   3
Total Credit   18

Examinations for credit in courses offered by the College are offered to students who believe they have already mastered the material of the course through private study, technical employment, or the like. The College will recognize credit for exam offered through the Educational Testing Service, CLEP exam program. Local tests will not be developed for courses where CLEP exams are available. Students interested in taking a CLEP exam should contact the Testing Office for registration and testing information. Volunteer State Community College honors the following:

CLEP SUBJECT EXAMINATIONS

CLEP Subject Test Minimum Score VSCC Course Semester Hours Credit
Financial Accounting 50 ACT 201 3
American Government 50 POL 200 3
History of the United States I:  Early Colonization-1877 50 HIST 2010 3
History of the United States II:  1865 to Present 50 HIST 2020 3
Biology 50 BIOL 1010, 1020 8
Business Law, Introductory 50 BUS 251 3
College Algebra 50 MATH 1130 3
Precalculus 50 MATH 1710 3
Calculus 50 MATH 1830 3
College Mathematics 50 MATH 1010 3
French Language I, II 50 FREN 1010, 1020 6
French Language III, IV 62 FREN 2010, 2020 6
Spanish Language I, II 50 SPAN 1010, 1020 6
Spanish Language III, IV 66 SPAN 2010, 2020 6
Composition 50 ENGL 1010 3
Human Growth & Develop 50 EDU 102 3
Macroeconomics, Principles of 50 ECO 211 3
Psychology, Introductory 50 PSY 101 3
Sociology, Introductory 50 SOC 101 3
Trigonometry 50 MATH 1720 3
Western Civilization I:  Ancient Near East to 1648 50 HIST 1110 3
Western Civilization II:  1648 to Present 50 HIST 1120 3

CLEP subject exams can be taken in order for credit to be obtained at another institution which accepts CLEP credit. Before registering for a CLEP exam that will be used at another institution, please contact the institution in order to determine if the CLEP credit is accepted, the minimum score needed and for which course credit is granted. The Testing Center offers other CLEP exams in addition to the exams listed. For more information concerning the expanded list of exams contact the Testing office.

Any student who has been admitted to the college may make application to take an examination for credit, up to a maximum of 12 semester hours, in limited courses in the division or divisions housing the course(s) in question. No examination may be given if a CLEP test is offered for that course. A student should be certain that he/she has at least the minimal preparation and background required before attempting any examination. Examinations may not be given in sequential courses numbered lower than those the student has already completed. Exception to the 12 semester hour limitation may be made by the Vice President of Academic Affairs.

The form of the examination and the method of administering it are left to the discretion of the Division Dean. Proficiency examinations cannot be taken to repeat course work or be used in lieu of an "F" or "I". Credit examinations may not be taken in areas where a student has been given course exemption without credit. Credit by examination is recorded on the transcript as "Pass, credit by examination."

The following procedures will be followed:

  • Student must submit completed application to division chair to challenge by exam. Approval will be indicated to the applicant in writing along with other information regarding the process.
  • Student may apply at any time during the year. The Division will schedule the administration and the scoring of the exam in a timely manner.
  • The Division Dean will notify the student in writing of the results of the examination, and if the student has passed, will submit the proper forms to the Office of Records and Registration. If the Credit by Examination is approved, the student must pay the current maintenance fee per credit hour awarded to have the course shown on the permanent record.
  • Credit by Examination is limited to one attempt per course.
Currently enrolled and former credit students may request college credit for the successful completion of acceptable national, regional, or state examination. Credit may be applied to specific courses offered by the College or to elective courses such as those listed in the college catalog as "Selected Topics."
Under certain circumstances, limited credit may be granted for on-the-job training. Verification of completion of the training and complete description of the training completed must be submitted to the College Registrar before an evaluation will be made. An evaluation will be made only for students who are currently enrolled at Volunteer State Community College.

Currently enrolled and former credit students may request consideration of college credit to be awarded for life experience. The Credit for Life Experience Committee has the responsibility of working with the student to evaluate the request and to determine if the Credit for Life Experience option is appropriate.

The Office of Career Placement, Cooperative Education, and Service Learning oversees the Credit for Life application process. Applicants may contact the Office at 615-230-3307 or go to www.volstate.edu/CareerPlacement, click on A-Z, and click on Credit for Life to obtain a description of the application process and required forms. A $25 application fee per course is required for credit requested. Students requesting Credit for Life Experience should apply at least one semester before they are considering enrolling in a particular class. Requests for Credit for Life must be submitted at least two semesters prior to graduation. Credit awarded through any of the options listed is not considered part of the College's graduation residency requirements.

Credit for Life Experience may be granted through two options:

  • OPTION 1: Credit for Courses offered by Volunteer State

    Submission of a portfolio documenting professional experience that relates directly to specific course content offered by VSCC and approval of this portfolio by a college committee for up to nine (9) semester hours of credit OR Submission of the content and outcomes of prior learning through structured not-for-credit instruction offered by private or public agencies, verified by certificate or transcript, and approval of this content and outcomes by a college committee for up to nine (9) semester hours of credit.

  • OPTION 2: Credit for Elective Credit (Selected Topics Courses)

    Submission of a portfolio documenting work or other experience that is worthy of college credit but does not match specific existing credit courses offered by Vol State and approval of this portfolio by a college committee for up to six (6) semester hours of elective credit OR Submission of the content and outcomes of prior learning through structured not-for-credit instruction offered by private or public agencies, verified by certificate or transcript, and approval of this content by a college committee for up to six (6) semester hours of elective credit.

Credit for Life Experience may not be requested for subject areas that offer CLEP or credit by examination options.

Students interested in pursuing Credit for Life Experience should contact the Office of Career Placement and Cooperative Education

Volunteer State Community College accepts a maximum of 15 semester hours earned by correspondence and/or extension, provided that such credits are taken from an institution which is a member of the University Extension Association, the Teacher College Extension Association, or the appropriate regional accrediting association.

Prior to a student's initial registration at Vol State as a regular student, the Office of Records and Registration will determine the acceptability of extension and/or correspondence earned at other institutions. After the student has been admitted as a regular student, whether he/she is a beginning freshman or a transfer student, he/she will not be given credit applicable to any Vol State degree for subsequent correspondence or extension courses unless he/she has obtained, prior to his/her enrollment in such courses, written permission from the College Registrar.

No student is permitted to enroll for correspondence or extension courses while he/she is carrying a maximum load at Vol State.

A student who has completed 24 hours in residence at Vol State and who lacks no more than six semester hours, or two courses, toward completion of degree requirements may earn these additional credits by acceptable correspondence or extension work, or by residence at another approved institution.

Transfers From Other Universities

Volunteer State does not automatically accept all credit from all institutions of higher learning institutions.

However, if you feel the course content is equivalent to a course taught at the same level at Vol State, you may provide course descriptions or course syllabus for departmental evaluation. An Appeal for Transfer of Credit must be completed for each course. Credit may be awarded only after review and approval by the appropriate academic division.

International Transfers

We do not automatically award credit from international colleges. However, if you feel the course content is equivalent to a course taught at the same level at Vol State, you may submit an educational credential evaluation from one of the agencies provided at http://www.naces.org/members.htm.

Upon receipt of the educational credential evaluation, the Records Office will distribute your request to the academic division for evaluation. If your coursework is approved by the academic division, you will be awarded transfer for credit of the approved course(s).

Viewing My Transfer Credit

To view your transfer credit evaluation, you may refer to the steps below.

  1. Login to MyVolstate
  2. Click on the “Pride Online” tab
  3. Click on “Academic Transcript” in the “Student Records” section
  4. Click “Submit”
  5. Click “Transfer Credit”