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School Age Services Area Coordinator - Sumner County

YMCA Fun Company -

Job DescriptionDuties and Responsibilities:
•Model the YMCA core values of respect, responsibility, caring and honesty and assist site staff in embedding the Y’s Youth Development vision, mission and philosophy into the daily implementation practices at each site.
•Provide comprehensive program support to a cluster of YMCA Fun Company Program Sites, which incorporate a youth development approach to student engagement.
•Ensure that staff understand and comply with all YMCA Fun Company program guidelines, YMCA of Middle Tennessee procedures and policies, DHS regulations and school policies and procedures.
•Ensure that each site is staffed to meet the Fun Company/DHS employee-to-child ratio by recruiting, interviewing and making recommendations for personnel hiring and placement.
•Create, maintain and foster a positive relationship between school and school staff by periodically checking in, meeting, and asking for feedback from Principal, teachers, office, and custodial staff in each school.
•Incorporate an understanding of multiple learning modalities and how to engage adults in a learning environment through effective coaching, listening, questioning and planning skills.
•Ensure that each Y Fun Company site operates a program that is physically and emotionally safe for all children/youth and employees.
•Coach Site Directors in identifying best practices and strategies around successful program implementation through effective problem solving, strategic planning, goal setting and critical thinking.
•Ensure that all staff understand and are able to execute emergency safety procedures.
•Ensure that all necessary site documents are accurately completed and submitted in a timely manner to the appropriate receiver (on site and in the administrative office).
•Maintain strict confidentiality around all student and staff information.
•Create conditions for collaboration and shared leadership, which encourages ownership, accountability, and learning at all levels.
•Ensure Site Directors follow daily activities outlines; implement a daily curriculum that meets YMCA guidelines; and maintain weekly lesson plans, calendars, and daily recordkeeping.
•When needed be able to lead and engage a group of 15 to 20 (DHS maximum is 20) children in activities outlined by the site director either inside or outside program areas and during transition times.
•Advise and assist staff in planning unique activities based on the interests and talents of the staff and the interests and needs of the children enrolled that are developmentally, linguistically and culturally appropriate.
•Assist staff in articulating the connection between activities being implemented, what children learn through these activities, and how these activities align with and support state/local educational plans/standards.
•Advise and assist staff in facilitating learning and enrichment through activities rather than employing direct-instruction techniques.
•Ensure that each site implements all Y Fun Company core components.
•Work collaboratively with FC colleagues to provide quality leadership for cluster sites.
•Create and model our Improving Health Strategies and assist site staff with implementing these strategies at their sites to increase physical activity and healthy eating in the programs.
•Assist in controlling and maintaining supplies and inventory on site and purchase and maintain snacks.
•Supervise staff including schedules, staff coverage, and time sheets; assist in training and developing part-time staff.
•Attend all staff meetings and in-service training as required by the program staff.
•Participate in YMCA volunteer programs and the Annual Giving Campaign.
•Attend and/or conduct parent conferences when needed and attend parent/teacher conferences.
•Visit sites a minimum of one time weekly for a quick check/evaluation and once per month for a full evaluation; hold bi-weekly staff meetings.
•Maintain citywide policies and procedures; monitor state licensing standards and be able to conduct a licensing inspection at the School Age site.
•Manage individual files, accounts receivable, and collect fees and monitor to ensure that they are current and complete.
•Build and support parents of our youth by providing parent education classes and seeking reflection/feedback on a regular basis regarding needs of current youth being served.
•Collaborate with YMCA centers, other Youth Development Programs and service providers to provide support services for youth in the programs.
•Be present and visible in the programs. This is a Traveling Program Supervisor position which ensures compliance, provides supervision and support to offsite cluster programs.
•Carry out special projects and events as assigned by program staff.

Job RequirementsEducation / Experience Required: •Minimum 18 years of age
•High school diploma or equivalent and Tennessee Early Childhood Training Alliance (TECTA) certificate for completing thirty hours of orientation training, or the equivalent as recognized by the Department and four years of experience in child development or related experience;
OR •Two years of college (30 hours of which shall be in business or management, child or youth development, early childhood education or related field) and two years of experience in a group setting;
OR •Four-year degree and one year of full-time (paid or unpaid) experience in a group setting
Certifications Required: •Pre-hire: complete YMCA of Middle TN application for employment, new hire packet, Child Abuse Detection / Prevention training and BBP.
•Before first shift: First Aid, CPR/AED for the Professional Rescuer, and Emergency Oxygen
•Required Before Start of Shift: DHS Background Disclosure Form and Fingerprints, Abuse Registry Check, DHS Physical health form, DHS fingerprint appt., and three letters of reference
•Within one week of hire: New Employee Orientation online course
•Within 30 days of hire: DHS 1st Steps
•Within 60 days of hire: Listen First training
•Within the first year: must meet annual training requirements including TECTA
Knowledge, Skills, and Abilities Required:

This position requires an individual with an enthusiastic personality who can develop harmonious relationships with staff, members, volunteers, and school leaders and have the ability to work well with children in cooperation with other site staff. S/he must provide consistent leadership and program continuity. S/he must demonstrate a proven ability to recruit, train, lead and motivate staff. S/he must present a professional image and have excellent written, oral, and presentation skills and be knowledgeable of O.S.H.A. regulations and all DHS licensing procedures. S/he must be highly organized, possess supervisory skills, conflict resolution skills, and demonstrate sound judgment, initiative and independent thinking. S/he must have the ability to travel to more than one site when necessary.

Physical Working Conditions:

While performing the duties of this job, the employee may be required to stand; walk on uneven surfaces; sit; handle or feel objects; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; see, talk or hear; taste or smell. The employee must be able to lift up to 40 pounds. The employee may be exposed to weather conditions prevalent at the time. Temperature range, after adjustment for wind chills and heat index, between 32 degrees and 95 degrees Fahrenheit.) The noise level is usually minimal to moderate.


Qualifications Education: High school
Experience: 4 years


Work HoursCompensationJob typeStart Date
40 hours a week, M-F 6:30 AM to 6:00 PM varying hours pending on staffing$1,160-$1,450 per pay period (24 pay periods per yearFull timeJune 29, 2015

Company Description Consistent with the Christian mission and vision of the YMCA of Middle Tennessee, and in cooperation with other YMCA staff, under the direction of the School Age Program Director, the Area Coordinator is responsible for implementing day to day operations, including management of all staff, quality programming, implementation of curriculum, and meeting all DHS requirements for School Age Before and After School sites. The Area Coordinator will supervise site staff and their activities and will be responsible for assisting in the supervision of additional School Age sites. The Area Coordinator will be responsible for providing a School Age program that will ensure the participants’ safety at all times and foster children’s social, physical, spiritual, and mental growth. The Area Coordinator will maintain positive relationships with YMCA staff, school staff, and School Age participants.


Contact Information Kathi Kemph


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